Using the Courses page

Browse, search, and filter your district's course catalog in Scout.

Overview

The Courses page is your central list of every course offered in your district. From here you can search and filter courses, open a course's detail page, create new courses, and perform bulk actions including archiving.

Accessing the Courses page

1. Click Courses in the left sidebar under the Courses section.
2. The full list of courses loads, sorted alphabetically by name.

Filtering courses

A filter bar sits above the course table. You can combine any number of filters to narrow the list.

Available filters

Using the Transcript category filter

The Transcript category filter is especially useful when you want to see all courses that count toward a particular graduation requirement — for example, every course that satisfies the district's Mathematics or Social Studies category.

1. Click Transcript category in the filter bar.
2. A dropdown lists all the transcript categories used across your graduation paths. Start typing to search.
3. Select one or more categories. The table updates immediately to show only courses mapped to those categories.
4. To clear the filter, click Clear inside the dropdown, or click the × badge above the table.

Filtering by term

Use the All Terms selector in the top-right to limit the list to courses that have at least one section scheduled within a specific term's date range. This is handy when you want to focus on courses actively running during a particular period.

The course table

Each row in the table represents one course. The columns shown are:

• Name — The course title. Click any row to open the course's detail page.
• Course Code — The state or internal course code.
• Grade Level — The grade range the course is designed for.
• Credits — Credit value, shown as credits (cr) or weeks (wks) depending on how the course is configured.
• Category/Subject — The course's transcript category. When a course is set to Other, the subject is displayed instead; hover the info icon to see both the category and subject.
• Internal ID — Scout's internal identifier for the course.

Creating a new course

1. Click Create Course in the top-right corner of the page.
2. Fill in the required information (name, type, credits, grade level, etc.).
3. Save the course. It will appear in the list immediately.

Editing course settings

Click any course in the list, then click Edit Course to update its settings. The Basic Info tab contains the most commonly edited fields.

Master Agreement Course Name

The Master Agreement Course Name field lets you set a custom name for a course that appears only on master agreements and addendums — without changing the course's name anywhere else in Scout.

• If this field is filled in, Scout uses that name on master agreement documents instead of the regular Course Name.
• If this field is left blank, Scout uses the regular Course Name on master agreements, just as before.

This is useful when your district prints official attendance agreements with a shortened or differently formatted course title than what's used internally.

Archiving courses

Archiving a course removes it from the active catalog and prevents new sections from being created for it. Existing sections and enrollments are preserved — no historical data is lost. You can unarchive a course at any time to make it active again. Only administrators can archive or unarchive courses.

Archive a single course

1. Click the course name to open its detail page.
2. Click the Archive button in the course header (next to Edit Course).
3. Confirm the action in the dialog that appears.

Once archived, the course shows an Archived badge. To reverse this, open the course and click Unarchive.

Bulk archive or unarchive courses

1. On the Courses page, check the boxes next to the courses you want to archive (or unarchive).
2. A floating action bar appears at the bottom of the screen showing how many courses are selected.
3. Click Archive N courses (or Unarchive N courses if all selected courses are already archived).
4. Confirm the action in the dialog that appears.

Already-archived courses are skipped automatically when you run a bulk archive on a mixed selection.

Viewing archived courses

By default, archived courses are hidden from the courses list. To show them, toggle Show archived in the top-right of the Courses page. Archived courses will appear in the list with an Archived badge next to their name.

Tips

• Combine filters — You can stack multiple filters at once (e.g., Transcript category = Mathematics and Grade level = 9) to drill down quickly.
• Transcript category vs. Subject — A course's transcript category is the graduation-path bucket it satisfies; its subject is the broader academic discipline. They may differ. The Transcript category filter uses the category field.
• Bulk actions — Select multiple courses using the checkboxes to archive/unarchive them in one step, or select 2–6 courses to merge them into a single course record.
• Archiving vs. deleting — Archiving is the preferred way to retire a course. It hides the course from the active catalog but keeps all historical sections and enrollment data intact.
• Master Agreement Course Name is optional — Most courses don't need it. Only set it when you want a different name to appear specifically on master agreements.