Enrolling a student in sections from their course plan

Bulk-enroll a student into sections for the courses they have planned for a specific term — without looking up each course one by one.

Overview

Once a student has a course plan with courses mapped to a term, you can enroll them into matching sections in one step from the student's profile. Scout finds available sections for each planned course, pre-selects the obvious matches, and creates all the enrollments at once when you submit.

This guide covers:

• Where to find Enroll from plan

• Selecting a term and reviewing planned courses

• Picking sections and handling courses with no available sections

• Reading the results summary

• What to do if the button is disabled

Opening Enroll from plan

1. Open a student's profile

2. Click the Courses tab

3. Make sure the Enrollments sub-view is active (this is the default)

4. In the term dropdown, select a specific term — for example, “Fall 2025–2026”. Don't leave it on “All terms”

5. Click Enroll from plan, next to the Enroll in course button

[Screenshot: The student profile Courses tab with the term dropdown set to a specific term and the Enroll from plan button visible in the toolbar]

Reviewing the dialog

The dialog title shows the student's name and the selected term, e.g., “Enroll Jane Smith into Fall 2025–2026 from plan.”

Start and end dates

At the top, Scout pre-fills the enrollment Start date and End date with the term's start and end dates. You can adjust either within the term's range — for example, if the student is joining mid-term.

Planned courses list

Below the dates, every course planned for that term is listed with a checkbox, the course name, and a section dropdown.

For each course Scout will:

• Auto-select the only section if exactly one section exists for the course in this term

• Show a section dropdown if multiple sections exist — pick one labeled Section name · Teacher name

• Auto-check “Create a new independent study section” if no sections exist for the course in this term. You can leave this checked to create a standalone section just for this student, or uncheck it to skip the course

• Uncheck the row automatically if the student is already enrolled in a section for that course. A “Already enrolled in Section name” badge explains why; Scout won't create a duplicate enrollment

Eligibility warnings

If you pick a section the student isn't eligible for, Scout shows a red note explaining why. Common reasons:

• School mismatch — the section is offered at a school the student isn't enrolled in

• Learning center mismatch — the section is restricted to a learning center the student isn't part of

• At capacity — the section is full

Pick a different section, or check Create a new independent study section for that course instead.

Submitting the enrollment

Above the buttons, Scout shows a summary like “3 enrollments will be created (1 independent study).”

Click Enroll N sections. The button shows a spinner and changes to Enrolling… while Scout creates all the enrollments at once.

Results summary

When enrollment finishes, the dialog shows a per-course outcome:

• ✓ Enrolled in Section name — the student was placed in that section

• ✓ Created independent study section — a new standalone section was created for this student

• — Already enrolled in Section name — no action taken; the student was already in a section

• — Skipped — you unchecked the row before submitting

• ✗ Failed: reason — the enrollment couldn't be created (e.g., section filled up between when the dialog loaded and when you submitted)

Click Done to close. The Enrollments table refreshes automatically so the new enrollments appear right away.

When Enroll from plan is greyed out

If the button is disabled, hover over it for the exact reason. The most common ones:

• “Select a single term to enroll from plan” — the term dropdown is on “All terms.” Pick a specific term

• “Loading graduation plan…” — the plan hasn't finished loading. Wait a moment

• “Student has no graduation plan” — create or apply a plan first via the Graduation sub-view

• “No planned courses for this term” — the student's plan has no courses scheduled in the selected term. Add courses to the plan in the Graduation view, or pick a different term

• “You can only enroll students who are in your caseload” — you're a teacher and this student isn't in your caseload. Ask an admin or counselor to enroll them instead

Tips

• Use Enroll from plan at the start of each term — it's the fastest way to move a student's planned schedule into active sections

• Independent study fallback — for courses with no available section, the auto-checked “Create independent study section” option means you don't have to set anything up in advance to enroll the student in their planned course

• Re-running is safe — if you open the dialog after some enrollments are already done, the already-enrolled rows are unchecked automatically. Submitting again won't duplicate them

• For one-off enrollments to a single course (in or out of the plan), use Enroll in course instead

Permissions

Enroll from plan is available to:

• District admins

• School admins

• Counselors

• Registrars

• Teachers — but only for students in their caseload