Report Cards - User Guide

Overview

Report cards in Scout allow you to generate, review, finalize, and share student progress reports with families. This guide walks you through the complete report card workflow.

Getting Started with Report Cards

Where to Find Report Cards

To view and manage report cards, go to a student's profile → Courses tab → Report Cards section.

How Report Cards Are Generated

Automatic Draft Generation

When you view a student's report card for a specific term, Scout automatically shows a draft report card that pulls in:

• All active course enrollments for that term

• Current grades from the student's Courses tab

• Credits attempted and earned

• Course comments (if any)

This draft is "virtual" until you take action on it - report cards are generated automatically based on the student's enrollment and grades.

What's Included in a Report Card

Each report card contains:

Report Card Status

Report cards have three possible statuses:

Editing Report Cards

What You Can Edit

• Overall comments: Add general feedback about the student's performance

• Grades and credits are pulled from the student's Courses tab - edit them there and they'll automatically sync to unfinalized report cards

Automatic Syncing

Finalizing Report Cards

When to Finalize

Finalize a report card when:

• All grades are entered and accurate

• Comments are complete

• You're ready to share with families

How to Finalize

1. Open the student's report card

1. Review all entries for accuracy

1. Click Finalize

1. The report card is now locked and ready to send

Unfinalizing

Need to make changes after finalizing? You can unfinalize a report card:

1. Click the dropdown menu on the finalized report card

1. Select Unfinalize

1. If grades have changed since finalization, you'll see options to:

• Keep as-is: Unfinalize without updating entries

• Update entries: Sync with current gradebook data

Sharing Report Cards with Families

Requirements for Emailing

Before you can email a report card:

• ✅ Report card must be finalized

• ✅ Student must have a primary parent contact with an email address

Sending to Families

1. Open the student's finalized report card

1. Click Email to Parent

1. The system sends an email with:

• Personalized greeting to the parent

• Student and term information

• PDF attachment of the report card

Downloading PDFs

You can also download report cards as PDF files:

1. Open the report card

1. Click Download PDF

1. The PDF includes all report card information formatted for printing

Report Card PDF Contents

The generated PDF includes:

• Header: School name, issue date, student information (ID, DOB, grade level)

• Term: The marking period name

• Course Table: All courses with grades, credits, modifiers, and comments

• Totals: Summary of credits attempted and earned

• GPA: Calculated GPA by type (weighted, unweighted, etc.)

• Comments: Overall comments section

• Signatures: Space for teacher signature and date

Tips for Success

1. Enter grades first: Make sure all gradebook entries are complete before finalizing report cards

1. Check parent contacts: Verify students have primary parent contacts with valid email addresses

1. Add meaningful comments: Use the overall comments section to provide personalized feedback to families

1. Review before finalizing: Once finalized, you'll need to unfinalize to make changes

Frequently Asked Questions

Q: Can I edit a report card after it's been emailed?

A: You would need to unfinalize it first, make changes, re-finalize, and send again.

Q: Why can't I email a report card?

A: Check that it's finalized and the student has a primary parent contact with an email address.

Q: Do grade changes automatically update report cards?

A: Yes, but only for unfinalized report cards. Finalized report cards are locked.